AI at work 1 min

Which AI assistant to choose for your team: the criteria

To choose a team AI assistant, compare where the data goes and what the contract says, integration with the tools the team already uses, real cost per person, access administration and ease of adoption. The best tool is the one the team actually uses, within a safe frame.

Contents4
  1. 01The method in five points
  2. 02What AI does not do for you
  3. 03What stays out of the request
  4. 04Find out where you stand

“What is the best AI assistant?” has no stable answer: models change every few months, and the ranking with them. The right question is “which one suits our team?”. It is settled with five criteria that apply to every provider.

In short

  • Where the data goes.

  • Contract and compliance.

  • Tool integration.

  • Real cost.

  • Adoption.

The method in five points

Where the data goes

Does the data stay in Europe? Is it used to train the model? A business plan with a contract that excludes it changes everything for sensitive uses.

Contract and compliance

Data processing agreement, security commitments, reversibility. That is what lets you tell the team what they may put in it.

Tool integration

Email, documents, CRM: an assistant connected to tools already in use is adopted far faster than one more window.

Real cost

Subscription per person, but also real usage: often not everyone needs the same level. Our model comparison helps place the offers.

Adoption

A simple tool the team uses beats a powerful one nobody opens. Run a two-week trial with a few volunteers.

What AI does not do for you

Choosing the tool replaces neither training nor usage rules. An approved assistant without a frame or support stays underused, and shadow AI carries on alongside.

What stays out of the request

During the trial, only put in risk-free or anonymised data. Moving to sensitive uses happens after the contract is approved.

Find out where you stand

Before choosing a course, the most useful step is knowing where you start. Our AI skills test asks questions matched to your role and tells you, in a few minutes, what you already do well and what would save you the most time. For a whole team, AI training for teams starts from your real tasks, not from a generic course.

Jim · founder of Brain Plus AI

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