Automation · Our workflow engine

n8n, the engine behind our automations, with or without AI

n8n connects your tools and chains tasks for you: an order, an invoice or a request comes in, and the rest happens with no re-typing. We use it for our clients and install it on your server, with no per-operation bill.

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Automation

n8n automation, with or without AI: less manual re-keying

From €2,400

excl. VAT · the base: a first process in production, then monitoring and fixes at €350/month, 3 months minimum; the next processes are priced to your situation

2 weeks, then ongoing

  1. Email received , then Sorted by Jev
  2. Sorted by Jev (quote), then Quote in the CRM
  3. Sorted by Jev (complaint), then Draft reply
  4. Sorted by Jev (unsure), then A person decides
  5. Quote in the CRM , then Sales rep alerted
  6. Draft reply , then Reviewed, then sent

A request arrives by email. Jev files it, a rule creates the quote in the CRM, a language model drafts the reply to a complaint, and a person decides as soon as the model hesitates.

  1. Site form , then Record in the CRM
  2. Record in the CRM , then Ideal customer?
  3. Ideal customer? (priority), then Sales rep alerted
  4. Ideal customer? (unsure), then A person decides
  5. Ideal customer? (to nurture), then Email sequence

A contact fills in the site form. A rule creates their record, Jev compares them with your ideal customer, and the sales rep is only called for priority contacts; the others get an email sequence.

  1. Invoice received , then PDF read
  2. PDF read , then Matching
  3. Matching (matches), then Accounting entry
  4. Matching (mismatch), then Mismatch reviewed

A supplier invoice arrives. A language model reads it, the code compares it with the purchase order, and only a mismatch needs a person to look.

  1. Order confirmed , then Invoice created
  2. Invoice created , then Payment received?
  3. Payment received? (yes), then Shipping started
  4. Payment received? (no), then Customer reminded

An order is confirmed. Invoice, payment check, shipping or reminder: everything follows rules, with no call to a model. Many processes look like this one.

  1. Free-form request , then AI agent
  2. AI agent , then Safe action?
  3. Safe action? (safe), then Action carried out
  4. Safe action? (risky), then Human approval
  5. AI agent : Model
  6. AI agent : Memory
  7. AI agent : Tools

A request written in free form. The agent searches over several rounds, with its model, its memory and its tools, but every action goes through Jev before it leaves, and anything risky waits for a person.

Swipe to follow the diagram

  • Rule, no AI
  • Decision model
  • Language model or agent
  • Person
The typical workflows of our automation offer: pick a team to watch its own run.

What it is

n8n is an automation platform: a process is drawn as connected blocks, a trigger then actions, and it runs on its own. It connects to hundreds of services, talks to any tool that has an API, and takes code or an AI model when a rule is not enough. Its code is public, under a licence that lets a company host it for its own needs.

A Palmora Property listing on mobile, with its internal reference CON-SAL-CPP-26-0001 below the property details
On Palmora Property, each property’s reference (here CON-SAL-CPP-26-0001) is assigned by an n8n workflow as soon as it enters the CRM.

Why we chose it

No per-operation bill

Self-hosted, it costs only the server it runs on. Volume grows, the bill does not.

AI only where it helps

Most steps follow simple rules. AI comes in only to read, sort or write, with the right-sized model and a capped cost.

Nothing breaks silently

Every run leaves a trace, and an error alerts someone instead of sleeping in a log.

Your data stays with you

Information flows between your tools without going through a third party that bills by usage.

How we use it ourselves

  • On Palmora Property, a workflow gives an internal reference to every new property entered in the CRM.
  • An agent records our expenses from Telegram: no more spreadsheet to fill in.
  • An online plush-toy shop receives its summaries every day.
  • Our scheduled tasks watch themselves: an alert goes out if one of them has not checked in for 30 hours.
  • And when a simple scheduled task is enough, like the daily sync between the Palmora Property site and its CRM, we do without n8n.

How we install it for you

  1. Scoping

    We watch the task with the person who does it today, and we choose what deserves to be automated, with or without AI.

  2. Installation

    n8n installed on your server, in your name, with its backups and its access rights.

  3. Build

    The workflow built and tested on your data, with the old way of working kept as a fallback.

  4. Follow-up

    Alerts, a history of every run, the monthly cost in plain sight, and a checkpoint at 30 days.

Frequently asked questions

Why n8n rather than Make or Zapier?

Make and Zapier bill per operation: the more your business grows, the higher the bill. n8n runs on your side for the price of the server, and your data does not pass through a third party. It is our default choice, not an exclusive one.

Does every automation need AI?

No, and it is often the opposite. A simple rule is safer and cheaper than a model. We put AI where a rule is no longer enough, like reading an invoice or understanding a request written in free text.

Who looks after it once delivered?

Your team, trained and documented, or us, with monthly monitoring: alerts, fixes and changes.

Can an AI assistant run our workflows?

Yes, through n8n’s MCP server: the AI assistant of your choice finds a workflow and runs it, but only among those you opened to the AI one by one. The rest of the instance stays invisible to it.

Our other tools

Twenty

The open-source CRM that fits your business without development, and whose bill does not climb with every hire.

Astro

The technology behind our sites: ready-to-serve pages, fast and secure, that the whole team edits without a developer.

Matomo

Web analytics hosted by you: your visit figures, without handing your visitors’ data to a third party.

Ollama

Open AI models, hosted by us or by you, for tasks whose data must not leave.

Odoo

The ERP that brings sales, invoicing, projects and accounting together, set up in three fixed-price tiers, from €15,000.

Dolibarr

The light open-source ERP: quotes, invoices, inventory and projects in one place, for teams of 5 to 50 people.

Claude

Anthropic’s AI that we deliver our projects with, and that we teach your teams to use safely.

Serveurs MCP

The standard that connects AI to your software: CRM, ERP, shop, documents. Less typing, less back and forth between screens.

Shopify

The ready-to-sell e-commerce platform, which we configure, enrich and grow without losing its search rankings.

n8n automation, with or without AI: less manual re-keying

We first check in 20 minutes that it fits your need, and we tell you honestly if another one would do better.

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